Privacy Statement

The International Journal of Artificial Intelligence, Law and Social Sciences (IJAILSS) is committed to protecting the privacy and personal data of all users, authors, reviewers, and editors who interact with our journal platform. This Privacy Statement outlines how we collect, use, store, and protect your personal information in compliance with applicable data protection regulations, including the General Data Protection Regulation (GDPR).

1. Information We Collect

Data Type	Details
Account Information	Name, email address, institutional affiliation, country, ORCID iD
Submission Data	Manuscript files, cover letters, metadata, author declarations
Review Data	Peer review reports, editorial correspondence, review decisions
Usage Data	IP addresses, browser type, pages visited, download statistics (collected automatically)

2. How We Use Your Information

To manage the manuscript submission and peer review process
To communicate with authors, reviewers, and editors regarding editorial matters
To publish accepted articles with appropriate author attribution
To generate anonymized usage statistics and reports
To improve our journal platform and services
To comply with legal obligations and industry standards

3. Data Sharing

We do not sell, rent, or trade your personal information. Your data may be shared only in the following circumstances:

Editorial Process: Author names and affiliations are shared with reviewers and editors as part of the peer review process (subject to the double-blind review policy)
Publication: Accepted articles include author names, affiliations, email (corresponding author), and ORCID iDs as part of the published record
Indexing Services: Published article metadata is shared with indexing and abstracting services (e.g., Google Scholar, Crossref, DOAJ)
Legal Requirements: When required by law or to protect the rights and safety of the journal

4. Data Retention

We retain personal data for as long as necessary to fulfill the purposes outlined in this statement:

Data Category	Retention Period
Published articles	Author metadata is retained indefinitely as part of the permanent scholarly record
Rejected manuscripts	Submission data is retained for up to 2 years after the final decision, then deleted
User accounts	Account data is retained as long as the account is active. Inactive accounts may be removed after 3 years
Review records	Peer review data is retained for 5 years for editorial integrity purposes

5. Cookies

Our website uses essential cookies to manage user sessions and maintain login status. We do not use tracking cookies or third-party advertising cookies. By using our website, you consent to the use of essential cookies necessary for site functionality.

6. Your Rights

Under applicable data protection laws, you have the following rights:

Right of Access: Request a copy of your personal data held by us
Right to Rectification: Request correction of inaccurate or incomplete data
Right to Erasure: Request deletion of your personal data (subject to legal and scholarly record obligations)
Right to Restriction: Request limitation of processing of your data
Right to Data Portability: Request transfer of your data in a structured format
Right to Object: Object to processing of your data for certain purposes

7. Data Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. These measures include SSL/TLS encryption, secure server infrastructure, and access controls.

8. Contact Us

For any privacy-related inquiries or to exercise your rights, please contact:

Email: [email protected]
Subject Line: Privacy Inquiry

7. Payment Processing

When you pay Article Processing Charges (APCs), your payment is processed by Razorpay (Razorpay Software Private Limited), a third-party payment gateway. AI Journal Press does not collect, store, or process your card or banking credentials directly.

What Payment Data Is Collected

Data Element	Collected By	Purpose
Transaction ID & payment status	AI Journal Press	Linking payment to manuscript; issuing receipts
Amount paid and currency	AI Journal Press	Accounting and fee verification
Card/bank details	Razorpay only	Payment authorisation — never shared with us
Billing name and email	Razorpay / AI Journal Press	Receipt delivery and fraud prevention

Security of Payment Data

All payment transactions are secured with TLS encryption and processed on Razorpay's PCI-DSS compliant infrastructure. AI Journal Press never stores your full card number, CVV, or banking passwords.

Razorpay's Privacy Policy

By making a payment on this platform, you agree to Razorpay's data processing terms. We encourage you to review Razorpay's privacy policy at razorpay.com/privacy for full details on how your payment data is handled.

Refunds and Disputes

Payment data is retained for a minimum of five (5) years to support refund processing, dispute resolution, and financial audits. Refund requests are handled in accordance with our Refund & Cancellation Policy.

This Privacy Statement was last updated on March 2026. We may update this statement periodically. Any changes will be posted on this page.